Microsoft Teams for Students

Microsoft Teams is now available to all students with a Mednet email address. Teams provides one-on-one or group chats, live access of shared Office 365 files, the ability to host private and channel meetings, and review of chat history.

Use this guide to adopt Microsoft Teams to help in your education. To learn more about Teams, visit our general Guide for Microsoft Teams.

Reminder: Teams is an official communication tool and conversation history is enabled and discoverable. All staff are expected to conduct themselves professionally and in alignment with our CICARE and Cultural North Star values.

Download Teams to get started.

Download for desktop Download for mobile Log in on the web

 

How to Use Teams

Start a private or group chat

Start a chat by selecting selecting New chat New chat icon at the top of your chat list.

Once you've selected New chat New chat icon in Teams and entered the person’s name, compose your message in the box at the bottom of the chat. Add multiple people to start name a new group chat and rename the group to something relevant by selecting Name group chat Edit button at any point. 

More details in starting a chat →

Start a team with your classmates

Create a Team and add people that you want to be able to share information with. In that team, you’ll be able to create channels for more granular topics. Everyone who is invited to the Team will be able to view the channels.

Keep in mind, you can be a part of hundreds of teams so feel free to make a different one for your classes and extracurricular activities.

Additional information on creating teams and channel →

Have a meeting in Teams

Start a call or host a study session directly within your chat! Don’t worry, there are no time limits for your calls within Teams.

Select Video call Video call button or Audio call  Calls button to start a call from a group chat. 

Video call, Audio call, and Add people buttons

To add someone without a Mednet email address, make sure to get the best email address to send them an invite.

  • Go to where it says Add required attendees. If anyone is an optional attendee, select Optional instead.
  • Type the person's full email address (ex: JoeBruin@ucla.edu).
  • Select Invite. They'll receive an email with a link to the meeting.

 

Quick Tips

Changing your profile picture

When setting a profile picture on Teams, keep in mind the picture will be applied in Outlook and can be seen by anyone you email.

Manage notifications

Control what notifications you receive, where you receive them, and how often you get them.

To change your notifications:

  • Select your profile picture.
  • Select Settings > Notifications.
  • Change the settings to what you want.

Choose your channel notifications

  • Go to a channel that shows in your teams list and select More options > Channel notifications. From there, you can choose what activity you get notifications for, and where they show up.

By default, channel mentions are turned off and all new posts will only show in Activity.

Video tutorial on managing notification settings →

Stay secure

Teams can only be used on mobile devices that are enrolled in AirWatch Intelligent Hub. Copying, pasting, and saving from the Teams mobile application is disabled.

When you download Teams for your mobile device, you will be prompted to create a 4 character PIN that contains a letter, a number, and a special character. The PIN is used to open Teams after you have been inactive for more than five minutes.

iOS devices

Although you will have to create a PIN, if you have touch or face ID enabled on your device it will take the place of using the PIN.

Android devices

Although you will have to create a PIN, if you have touch ID enabled on your device it will take the place of using the PIN. If your Android phone does not have touch ID available, then you are only able to use a PIN to open Teams.

Instructions on setting up fingerprint for Android →

In addition to creating a PIN, you will be prompted to download the Microsoft InTune Company Portal. This app will need to be downloaded before installing Teams, however you do not have to register or open it.

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